Supplier Account Assistant


Supply Account Assistant



What do we offer?


Would you like to join a multi-cultural team of skilled, ambitious colleagues from all over Europe who value not only professionalism but also a great collegial atmosphere? Do you want to establish close relationships within the global Grundfos organization and gain a broad network where you have touchpoints that go beyond your own categories? Then join the EMEA purchase team as a Supply Account Assistant(SAA).


”We are a strong team and enjoy a good working atmosphere. High level of trust, respect and good relationships are some of the ingredients. While being spread all over Europe, we have a high team spirit and we are closely connected. On a weekly basis, we have action meetings via skype. Monthly, we do meet online for department meetings. And now and then, we also meet face to face in sub-groups or with the entire team depending on the projects we are working on”, Hanne Schmidt Larsen, Manager for Supplier Account Management, explains.


What is the job about?


The Supplier Account Assistant is responsible for administrative support to the Supplier Account Management function at category and supplier level and for assisting in communication with the Category Management function, suppliers and operational units. This covers administrative support related to all steps of the Supplier Relationship Management process.


The key activities in that role can be described as follows:


Supplier Relationship Management support


  • Supporting Supplier Account Manager in implementation of contract with the supplier, including analysis of contract compliance.
  • Supporting supplier classification and development of sourcing strategy.
  • Assist in follow up on supplier performance and suggest improvement activities in case performance targets are not met.
  • Support implementation and follow-up on improvement activities agreed with suppliers.
  • Take part in Supplier Focused Initiative in corporation with the Supplier Account Manager.
  • Maintain and update Grundfos supplier list as advised by Supplier Account Manager.
  • Take part in and support Supplier Account Manager in fast introduction of new suppliers or new supply
  • Support communication and coordination between the operational units, the Category Management organization and the suppliers.
  • When necessary overlap on communication (mail and phone) with the Supplier Account Manager and act as back office support when he/she is out of office.
  • Coordinate meetings between the operational units and suppliers.


Data management and coordination


  • Ordering and follow up on samples requested by Development.
  • Initiate and follow-up on process requested by Development.
  • Handle investment reports related to investments or tools.
  • Re-classification of materials when relevant (part numbers).
  • Update supplier data and classification in appropriate systems when relevant.
  • Ensure supplier access to the Grundfos Extranet and access to relevant specifications such as Grundfos drawings or standards.
  • Responsible for processing Grundfos tools and informing suppliers or operational unit of changes.


What do you need to apply?


  • Educational background - bachelor’s degree
  • Ability to lead processes or projects.
  • Experience in analysis and strategy creation.
  • Fluent in English (both: written and spoken).
  • Experience within structuring and analyzing data
  • Continuous improvement mind set
  • Strong communicative skills and stakeholder management
  • Strong organizational and prioritization skills


“On a personal level, you enjoy relating and networking with stakeholders on all hierarchical levels. You are a good communicator and know how to persuade and influence others. Team-work, respect and trust are important to you”, finishes Hanne.


Additional information


If this job sounds appealing to you, please send your English resume and Motivation Letter.

We look forward to hearing from you.


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